Dundrum Sailing Club Rural Clallenge 2012 - Application & Evidence of need in targeted groups: December 2012

DARD application form for Rural Challenge 2012

Section 1: About your Organisation

1.1

Name of organisation applying: Dundrum Sailing Club
___________________________________________

1.2 Organisation’s Postal Address:

165-167 Main Street Dundrum, County Down
_________________________________________________________________________

Postcode: BT33 0LY
_______________________________________________________________

1.3 Telephone Number: ______________________________________________________

1.4 E-mail Address: __________________________________________________________

1.5 Contact Person

Name: Mr Ian Groves.
__________________________________________________________________

Role within organisation: Secretary
_________________________________________________

Contact Tel Number: 02843751326

____________________________________________________

E-mail address

: __________________________________________________________

1.6 Please outline the main aims, objectives and remit of your organisation

1.1 The objectives of the Club shall be to promote sailing and boating both in Dundrum and the wider area and to preserve and promote the amenities of Dundrum for the benefit of the local community and to encourage the goodwill and involvement of the community as a whole.

In connection with such objectives the Club shall provide for its members facilities and a forum for social activity. The Club shall also endeavour to preserve the Lightning Sailing boat as a recognised Class.

1.2 The Club will promote access to sailing, motor boating and other forms of watersports ensuring that all members will be welcome on a non discriminatory basis. The club will endeavour to make sailing accessible for persons less able, for persons with disabilities and will welcome anyone supporting the objectives of the club including non-sailing members.

1.3 Members will be encouraged to pay annual subscriptions for membership, however, membership will not be denied to persons who cannot pay subscriptions on the grounds of financial hardship

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1.7 a.
In order to be eligible for grant assistance your organisation must be a

Voluntary/Community organisation with a specific bank account and a

constitution or a set of rules.

Bank details here -
http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/documents-3-dundrum-sailing-club-bank.html

Please include with your application evidence of a specific bank account for

your organisation and evidence to verify your organisations structure, for

example, memorandum and articles, set of rules or a constitution.

Full constitution here - http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/documents-2-dundrum-sailing-club.html

1.7b.
A Unique Reference Number (URN) is a reference number assigned by the

Department of Social Development (DSD) to organisations in the Community

and Voluntary Sector as a means of recording all awards of grant funding

made to an individual organisation.

If you have a Unique Reference Number (URN) please enter it here ____________

1.8.
Is your organisation VAT registered?

(Please tick appropriate box) Yes No

NOT VAT registered

If yes, please provide the VAT registration number.

________________________________________________________

_________________________________________________________

1.9
Does your organisation produce certified/audited accounts?

(Please tick appropriate box) Yes No

Club formally adopted early 2012, 1st year accounts not yet available

If

Yes, please provide a copy of the most recent set of accounts.

No, please provide a copy of the latest financial statement for yourorganisation

1.10
Provide details of the organisations record in the development and

implementation of projects and in managing grant awards along with details

of grant awards received during the last 2 years.

________________________________________________________

Dundrum Sailing Club has not yet applied for grants.

However Dundrum Sailing Club points towards it's record in the major revival of Dundrum Regatta which was in abeyance for 25 years as well as organising sailing activities throughout 2012

This is best demonstrated on main club blog -

http://dundrumsailingclub.blogspot.co.uk/

_________________________________________________________

1.11
Do you intend to team up with other groups/organisations in the

implementation of the project? If the answer is yes, please name the other

groups/organisations, explain how you will work with them to successfully

deliver the project and detail the benefits to be gained from such

collaboration.

___________________________________________________________

The Club has resolved to affiliate Royal Yachting Association. This will allow the club to tap into various areas of their undoubted expertise.

http://www.rya.org.uk/infoadvice/clubsclass/afficliate/Pages/whyaffiliate.aspx

Dundrum Sailing Club has been mentored RYA Regional Officer (Northern Ireland) for RYA

Dundrum Sailing Club has been provided with assistance from Belfast Lough Sailability

http://www.belfastloughsailability.com/

RYA to attend 1st club meeting 31 Jan 2013

_____________________________________________________________-

1.12
Who will be involved in the delivery of your project? What is their role in your

organisation and explain how they will work together to deliver your project?

_______________________________________________________

Andrew Brown - committee member + RYA certified first aider

Jeremy Bryce - committee member + sailability officer

Ian Groves - secretary

Brown & Bryce, both engineers to commission boat & engine, install controls & arrange sea trials.

Ian Groves to contact R.Y.A. & arrange training & certification for power boat handlers. stage - Intermediate

Boat handling to the standard of the Level 2 course with a coastal endorsement

also stage - Safety Boat (link)

Preparation, boat handling, dinghy rescue, windsurfer rescue, kayak or canoe rescue (can be covered as theory), towing, end-of-day procedures, safety, suitability of craft, local factors, communication, rescuing other water users

________________________________________________________

1.13
Please provide details of which Best Practice Workshop your organisationattended? The date and venue should be stated.

__________________________________________________________

DARD best practice workshop Castlewellan 2012 - Bryce,Brown & Curlett for D.S.C

http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/documents-6.html
____________________________________________________________

Section 2 - About your Project

2.1

Name of Project:

________________________________________________________________

Provision of rescue boat/tender to facilitate the participation of elderly/disabled & other socio-economic marginalised individuals within a competitive sailing club envirinment

see aims in full - http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/project-aim-provision-of-rescue-boat.html
_________________________________________________________________________

2.2 Will the applicant be based in a rural area?

Yes No

Yes - Rural coastal

2.3 Will the project principally benefit a rural area?

Yes No

Yes

If the answer to either of the above questions is

No please provide an

explanation of how this project could benefit a rural area(s).

___________________________________________________

_______________________________________________________-

2.4 Please provide a list of the council wards that will benefit from your project

and outline the townlands, settlements, villages and/or towns which the

project will impact upon.

_________________________________________________
Dundrum
Seaforde
Castlewellan
Murlough wards

Loughinisland
Seaforde
Clough
Tyrella
Ballykinlar
Murlough
Newcastle
Castlewellan

___________________________________________________

2.5
Please describe why you feel this project is needed? You must provide

evidence to demonstrate this need, which must be included with your

application.
____________________________________________________

High demand for sailing sporting facilities for persons who who have disabilities or are elderly. This can be established from our Analysis of Principal Target Beneficiaries taken from various photographic evidence (see sub samples 1 - 12)

______________________________________________________

2.6 What will the project do? Describe the key activities to be undertaken, who

will do these and when will each activity happen? You must provide a project

timeframe including a start and end date.

_______________________________________________________

**

(click image to enlarge)
*** (hand written inserted due to formatting issues)

________________________________________________________

What outcomes do you anticipate for the project? What changes do you think

your project will make – how many people will be affected by your project and

how will it address issues surrounding poverty and social isolation in your

local area?

Using the Tackling Rural Poverty and Social Isolation (TRP&SI) Framework

priorities listed at

Annex 5 in the Information Booklet, please input the priority

that most closely represents each of your outputs below.

Outputs

(what are you

doing?)

TRP & SI

Priority

Outcomes

(What effect will it have

on your target group?)

Numbers

Affected

Other Affects

(click image to enlarge)
*** (hand written inserted due to formatting issues)

2.8

Please identify which Target Beneficiary Group will principally benefit from

your project (1 being the highest). Only if applicable identify any secondary

target group(s) ranking them in order of priority (2,3,4 etc). Please indicate the

numbers of potential beneficiaries your project will target in each grouping.

Target Beneficiary

Group

Target Beneficiary

Group Order

Numbers per target

group

Carers

Children & Young People

Disabled                                        2nd                                                      8

Elderly                                           1st                                                      12

Ethnic Minorities

Lone Parents

Unemployed                                  3rd                                                        12

Note the high number of mixed Eld+D click link

2.9a

Which theme(s) will the project focus on? (Please tick appropriate box)

Education

Enabling delivery of local services

in conjunction with service providers

Employment

Health and Well Being

Housing Issues

Social and Recreational

opportunities (linked to well being)

Transport and Access

2.9b

Please explain how your project activities will actually benefit your rural

community through the theme(s) selected in question 2.9a.

_________________________________________________________

Club Secretary, Ian Groves who is a Pharmacist, has applied for

Building Community Pharmacy Partnership project status.

The Building the Community-Pharmacy Partnership is a partnership between the Community Development and Health Network and the Pharmacy Branch, Department of Health, Social Services and Public Safety (DHSSPS) with strategic direction offered by a multi-agency Steering Group. The programme aims to:
Promote and support local communities to work in partnership with community pharmacists to address local health and social wellbeing needs using a community development approach.
The programme works towards:

Increasing local people's skills, encouraging community activity and self help
Increasing local people's understanding of health issues
Encouraging local people to play a role in promoting health

Citing, for example purpose only Carntogher Community Pharmacy Project, Mr Ian Groves (sec) believes it is possible to work with Dundrum Sailing Club as multiple group activity, to address identified local health and social wellbeing needs using a community development approach.

http://www.ancarn.org/523-525/projects/pharmacy-project/Carntogher-Community-Pharmacy-Project

______________________________________________________________

2.10
How do you, through your project, propose to engage rural dwellers from the

target beneficiary group(s) identified in question 2.8?

Please detail what innovative approaches will be used and why you consider these will besuccessful for the particular beneficiary group your project is targeting.

_____________________________________________________________

By working via social media such as Blogger as well as local print media such as here
http://www.mourneobserver.com/documents/230211SP.pdf D.S.C. believes that by forming a sailing club it can be instrumental in reviving the regatta which Mourne Observer records as "major event" in the 60's & 70's

By offering competitive sailing both to the elderly & disabled, Dundrum Sailing Club believes that by opening up the sport to social groups normally excluded from participation it can make a significant contribution to the improvement of village life.

By attracting visitors to view sail boat racing, something not possible at most yacht clubs, D.S.C. believes this will make a significant contribution to the tourist product mix & hence have advantages to local traders.
_____________________________________________________________

2.11 Please explain what will happen your project at the end of the funding period?

e.g. there will be no more project activity; the project will continue to have an

impact or will become self sustaining. If the project is to be self-sustaining,

please outline how this will be achieved.

_________________________________________________________

The project is self sustaining

Members using the boat to ferry them out to their racing craft lying out on the swinging moorings will be asked to pay a small fee, probably about £2. This will contribute to the running costs.

The boat & it's engine have a usefull working life well beyond funding project period. The engine in particular has a makers warranty of 5 years & persons within the club are well capable of maintaining the boat hull & trailer on a voluntary basis.

By integrating the purchase of the rescue/tender boat with a request to re-locate disabled persons hoist, Dundrum Sailing Club is confident that it can bring about an increase in demand & therefore fees paid towards running costs.

______________________________________________________________

2.12
If grant assistance was not available for your project what would happen?

Please tick only one of the options below.

Proceed with no change

Delayed

Scaled down

Not take place

Please provide an explanation in the space below for your answer.
______________________________________________________________

Not possible to remain reliant upon safety boat cover from I.L.B. of R.N.L.I. Newcastle. Their craft may be required for operational use in an emergency well away from Dundrum Bay.

Dundrum Sailing Club, being a recently constituted body has insufficient funds to purchase our own rescue boat at this point in time.

_______________________________________________________________

2.13

Is anybody else doing something similar in your area? If so, how will this

project complement these activities?

Also, how do you think your project fits with Government/Statutory plans for

addressing Rural Poverty and Social Isolation issues?

______________________________________________________

No. No other yacht club/sailing club in the entire county of Down caters for these socially isolated group(s) ((Eld+D) +U). Actually the sport is normally thought of as elitist however the Dundrum Sailing Club inovative approach is clearly embeded within our DNA from day one (link constitution)

Our project fits well with Government/Statutory plans as it targets those expressly identified by DARD

DARD Minister Michelle O'Neill, whilst writing about earlier projects funded by DARD was now "... very keen to ensure the appropriate level of facilities exists generally to enable access for all"...... It is therefore sincerely hoped that this spirit of inclusivity can add additional velocity to the Dundrum Sailing Club project

There is clearly a demand & it appears a ministerial will to bring about access for all hence meeting DARD requirement of reducing poverty of access.(link)

_____________________________________________________

2.14
What are the problems that could arise during delivery of your project?Please list them and explain what you will do to prevent/manage them?

___________________________________________________________

(1) No unforeseen problems

(2) Rescue boat can be adapted to provide seating for non ambulant persons. Club officers Brown & Bryce are both engineers the latter has professional training in naval architecture

(3) Lobby at least two political parties and request assistance to ubmit plans (provided by LPS) to Down District Council requesting relocation of unused boat hoist from Newcastle. Also requesting wayleaves close to No 19 the Quay Dundrum as well as change in part of railings to lockable gateways at front of quay to assist placing disabled persons into boats brought alongside.

(4) Should a higher level of funding become available at a later date as the Dundrum project develops then Dundrum Sailing Club cites the experience of Belfast Lough Sailability who via the People’s Millions Big Lottery funded at the cost of £46,000 a

specially constructed Sea Rover which allows full wheelchair access via a drop down ramp meaning that the wheelchair user does not have to leave their wheelchair to get out onto the water. With safety in mind there are wheelchair anchoring strips in the deck plus she can also be helmed by a wheelchair user.

http://belfastloughsailability.com/ourboats.html
_____________________________________________________________

2.15. Please demonstrate how you will ensure that the project will be completed by

31 March 2015 (to include completion of a short evaluation report

incorporating outputs and impacts of the project).

You should also outline what arrangements you intend putting in place to

monitor and evaluate your project and the factors to be evaluated. This should

include ongoing evaluation throughout the funding period and beyond.

__________________________________________________________

Boat, engine & Trailer are all available ex stock main dealer N Ireland, or are located at their master distributor Caley Marina Inverness. In either case availability can be assured from April 2013

"Crew Lift" hoist, though the property of Down District Council was supplied to them by Caley Marina.

Dundrum Sailing Club can be certain of getting appropriate health & safety training in the correct use of the hoist should DDC be kind enough in relocating the unused hoist from Newcastle to Dundrum.

Note - Crew Lift hoist Newcastle Harbour has never been under the care & control of Newcastle Yacht Club. Having initally discussed the relocation of the hoist from Newcastle to Dundrum NYC (hon sec) does not anticipate any major obstacles in that historically have never been asked to provide sailing for disabled members.

In addition N.Y.C. & D.S.C. will soon enter into discussion to syncronise event calenders & thus work in a manner to offer the best ebvents in the most suitable locations without clash

Mr Ian Groves pharmicist (Dundrum club sec) is tasked to monitor the projects outputs via the mechanism of The Community Pharmacy Project. Being a health care professional he should be able to monitor the effects on health & wellbeing in a manner that could become a benchmark for DARD.

___________________________________________________________

3.1

Will there be revenue or income generated during the lifetime of this project?

(Please tick appropriate box) Yes No

No. Project is cash neutral

If

YES please indicate annual revenue forecast. £

3.2
Please provide details of how the revenue or income (identified at 3.1) will begenerated and how it will be used

___________________________________________________________

_____________________________________________________________

3.3
Is your grant request for funding to continue an existing activity?

Please delete as appropriate: YES / NO

No. New activity

If the answer is YES please provide an explanation.

3.4
What is the estimated total cost of the project? Please provide a breakdown

of all the various activities of the project, their estimated costs and the grant

sought for each activity from the Rural Challenge Programme.

Activities Estimated Cost £ - see quotation £9265

Grant Sought £ -

Total

3.5

Please provide details of all sources of funding for the project.

You should enter the total amount of funding being sought or secured from

each source in Column 4. Column 4 should then be totalled and the total

entered at

‘Total Cost of Project’.

Rural Challenge DARD pending £7415

Programme

Central Public

Funding

Local Public

Funding

Other Public

Funding

Own Resources Dundrum Sailing Club 10% £925

Other Dundrum Development Ass 10% £925

*e.g. under consideration/ approved etc.

Evidence that any financial contribution towards the project have been

applied for or secured, must be included with the application

see letter from Dundrum Village Ass
see proposal to offer Life/Foundation membership, club aims to get at least 5

Section 4 - Additional Information (if applicable)

4.1
Please provide any other information which you consider relevant to your

application and list any reports etc relating to you or your organisation and/or

the project which you have enclosed.

__________________________________________________________

Please see main club blog for understanding of how the club fits the into the community.

http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/sub-sample-15.html

Letters of support from political parties

Alan Lewis for UKIP
Chris Hazzard MLA S.F
DARD Minister's letter to J Bryce

___________________________________________________________

____________________________________________________________

Project aim - rescue boat/tender to facilitate the participation of elderly/disabled & other socio-economic marginalised individuals within a competitive sailing club envirinment

(1) By taking an inovative approach we propose the provision of rescue boat/tender to facilitate the participation of elderly/disabled & other socio-economic marginalised individuals within a competitive sailing club environment. i.e. an area normally excluded to such persons.

The rescue/tender boat is required not only to transfer elderly/disabled ambulant persons from the quay to racing craft kept on swinging moorings in the tidal Dundrum Bay, but also from time to time assist in bringing racing craft alongside quay, to allow direct transfer to racing boats of non-ambulant persons by way of a Crew Lift hoist . The rescue/tender boat is required at all times during racing to provide rescue/safety cover.

(2) In conjunction with Down District Council, we propose transfer of unused "Crew Lift", disabled persons boat hoist, from DDC controlled harbour Newcastle to DDC controlled space on Dundrum Quay adjacent to No 19. http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/sub-sample-15.html

Dundrum Sailing Club constitution (link) expressly states -

(3) By provision of a combination of rescue boat/tender & boat hoist Dundrum Sailing Club intends not only to be *self reliant rescue/safety cover but to increase the number of opportunities & potentially offer places to persons with a higher degree of disability (non ambulant) and by so doing add to public safety of Dundrum Bay by maintaining on station such a craft in Dundrum Harbour during the watersport season.

(4) In conjunction with similar group(s) promote rivalry & facilitate competition between coastal towns & villages.

Note 1 - Club Secretary, Ian Groves who is a Pharmacist, has applied for

Building Community Pharmacy Partnership project status. Ian believes it is possible to work with Dundrum Sailing Club as multiple group activity, to address identified local health (link) and social wellbeing needs using a community development approach.

Note 2 - In relation to "Access Facilities" for persons with a disability, DARD Minister Michelle O'Neill, whilst writing about earlier projects funded by DARD was now "... very keen to ensure the appropriate level of facilities exists generally to enable access for all"...... It is therefore sincerely hoped that this spirit of inclusivity can add additional velocity to the Dundrum Sailing Club project. http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/sub-sample-13.html

The purpose of this electronic blog form of evidence is to demonstrate that our club has identified risks in delivery, of a project, that whilst self evidently promoting health wellbeing & social inclusion of the participants needs provision of rescue boat/tender to ensure the safety of these people, many of whom have health related vulnerabilities.

Whilst the club believes the project's potential primary gains are clearly in-line with DARD's intent in issuing the Rural Challenge 2012, the club, via this blog seeks to establish potential for colateral gains in areas such as

(a) Tourism.

(b) dessimination of traditional skills, which might help promote employment opportunities.

(c) offering access to watersport activity to other groups that from time to time might wish to avail of the natural environment of Dundrum Bay including

     (1) Youth clubs who approcahed us during Best practice workshop
     (2) Downpatrick Special Olympics
     (3) Acquired head injury group / Newry Headway

* up to the present Dundrum Sailing Club was reliant on the kindness of other clubs & help of I.L.B. from R.N.L.I. Newcastle (http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/establishment-of-colateral-risks-of-non.html)

** Note ** - Please use blog index to access all documents submitted to DARD

Estimated cost to meet Project aim

Quotations attached from Sands Marine
(click on images to enlarge)

Revision requested by club
30/11/12

Please See below a revised quotation on the Whaly 435 with a 30hp Mariner fitted.

Whaly 435 open boat (grey or orange) £2,800.00

Console with steering £349.00

Bench with 2 folding seats behind console £349.00

Roller Trailer £ 950.00

Mariner 30 hp electric start, power trim & Tilt for steering and controls £4390.00

Installation of engine, supply of control cables & battery £500.00

Total £9338.00

Straight Sale £8875.00

Lock for engine to boat £49.99

Lock for mooring chain to boat £10.00

Service kit for engine Inc oil, & fuel filters, engine oil & spark plugs £75.00

Spare propeller £110.00

Folding anchor for emergency use only 6kg with chain and 30 metre of rope £79.00

Bow & stern ropes for general service dock lines 12 mm x 6 mtr with loop £46.00

Set of fenders 3 Majoni Size 2 fender £43.50

Total Inc Vat £413.49 Straight Sale £390.00

Total cost - £9265

Alternative quotation from Cyril Johnston Marine

From: Marc Miskelly

Date: 12/07/12 12:49:07

To: jeremybryce792@btinternet.com

Subject: RE: Request for quotation - Dundrum Sailing Club rescue boat

Dear Jeremy,

Many thanks for your enquiry.

I would recommend a Humber 4.1m GRP hull RIB, open boat tiller steered with

a 30hp engine. Please see estimated costs as follows, if you would like more

formal quote and figures let me know.

4.1 Seapro RIB - £4,000 inc VAT

30hp Yamaha - £4,799 inc VAT

Indespension roller trailer - £1,500 inc VAT

Total £10,299 inc VAT (excluding delivery from factory)

With a Mariner engine 30hp (which I can also supply) the cost would be

approx. £9,000 inc VAT

If you add a console into the equation with a single or double jockey seat I

would estimate the cost to be approx. £15,000.

This would obviously give you electric start with battery, electric trim

adjustment and the possibility of adding gauges and other electronics, depth

sounders etc to the console and probably an A-frame. Nice to have but more

to go wrong and maintain! I attach the specification and some pictures of my

suggestion.

Example rescue / tender boat - Whaly 435

Specifications for the Whaly 435 -Length: 4.35m

-Width: 1.73m

-Height: 0.81m

-Transom height: 0.51m

-Weight: 165kg

-Max persons: CE CAT.D
12 persons /

CE CAT.C
8 persons

-Max load: CE CAT.D 910kg /

CE CAT.C 690kg - distributed, including motor

-Max engine: 30 HP

Dundrum Development Association - indicative letter of financial support

Dundrum Development Association Ltd - indicative letter of financial support to Dundrum Sailing Club.

The Club kindly acknowledge this offer of support & anticipates a contribution of 10% of project costs.

(click on images to enlarge)

Fundraising - Rescue boat/tender - fundraising - potential foundation or life membership

The club committie members have resolved to ask the full membership to consider, at the next available general meeting, if an additional category of membership should be offered to persons (say for example) 60 years & over in the form of foundation/life membership, who, in return for a one off payment equivalent to 10 years of existing fees, will be exempt from further fee levy for life.

A change of this nature would require an amendment of the existing constitution.

Funds raised by this process would be ring fenced for the purchase costs associated with this project.

Documents 7 Dundrum Village Plan - Exe Summary & priority improving local services

The Dundrum Sailing Club has studied the document "A Village Development Plan for Dundrum, 2012-2016" - by Mentor economic development ltd.

The club wishes to record that the remit set for the report was chosen before the inception of the Club itself. Unfortunately therefore the club was not in a position to contribute to the reports compillation.

However Dundrum Sailing Club notes from the report (reproduced with permission of Mentor) -

point 4 on the executive summary - " considerable dissatisfaction with recreation & leisure facilities locally "-

& also notes

point 19 - Improving local sercices - a stated need to "improve access to harbour & water recreational activities"

(click on images to enlarge)

Copyright © Mentor

(click on images to enlarge)

Dundrum Sailing Club considers that, should this plan, driven by Dundrum Village Association, lead to a very welcome increase in watersport participation, then the provision of a rescue boat on station in the harbour area, moves from desireable to the essential.

The club welcomes the very kind letter of indication of potential financial assistance from D.V.A. & hopes to make some of our aims align with theirs.

more about the DVA plan here -

http://www.downnews.co.uk/alliance-councillor-clarke-works-on-dundrum-village-plans/

letter of offer here -
http://dundrumssailingclubruralchallenge2012.blogspot.co.uk/2012/12/fundraising-2-grant-aid-from-dundrum.html

Documents 6 - DARD best practice workshop Castlewellan 2012 - Bryce,Brown & Curlett for D.S.C..

SMorrow@rdc.org.uk

Hi Jeremy,

I can confirm Andrew and yourself have been registered for the workshop in ‘The Lodge, Castlewellan’ which is taking place this Wednesday from 10am – 1pm.

Please find attached directions to ‘The Lodge’.

I can confirm there is no fee for attending. It is essential that you attend a workshop so you can make an eligible application to the programme.

Kind Regards

Samantha

Hi Jeremy,

No problem. I will add R Curlett to the registration list now.

We look forward to seeing you tomorrow.

Thank you for the photo you sent through. Great picture.

Kind Regards

Samantha

Documents 5 - Dundrum Village Plan - socio-economic deprivations

Measures of Deprivation for Dundrum Village (2010)

The pages reproduced hereto below give a measure of income & employment deprivation. Dundrum Sailing Club anticipiate, given the march of time in the current economic climate since the survey was taken, that the figuers stated, bad as they are, actually understate the case.

(click on images to enlarge)

Documents 4 - Dundrum Village Plan - Hospital admissions suggest health concerns - lower than average life expectancy

(click on images to enlarge)

Dundrum lower than average life expectancy

(click on images to enlarge)

see also - Analysis of Principal Target Beneficiaries

Documents 3 - Dundrum Sailing Club Bank details & sort code

Bank sort code : 98 11 30

Account number : 10600314

Ulster Bank

115/117 Main Street

Newcastle

Co Down

Documents 2 - Dundrum Sailing Club Constitution (Adopted – 30th March 2012)

Dundrum Sailing Club

Constitution (Adopted – 30^th March 2012)

Name and Objectives

The Club shall be known as the Dundrum Sailing Club

1.3 Members will be encouraged to pay annual subscriptions for membership, however, membership will not be denied to persons who cannot pay subscriptions on the grounds of financial hardship.

Racing

Racing under the auspices of the Club shall be conducted under the rules of the International Racing Rules of Sailing and such class rules as may apply.

The Club will organise one sailing event per year, known as Dundrum Regatta.

Life jackets will be worn during any organised sailing events and boats will be independently insured for racing risks to a minimum indemnity of £2,000,000.

2.3 All boats are to contain sufficient buoyancy aids properly secured before taking part in races.

Members

3.0 The membership of the Club shall consist of:

Single Member - Male or Female over 18 years of age on the 1^st January.

Junior Member - Male or Female under the age of 18 on the 1^st January.

Probationary member

Membership shall be open to anyone who has an interest in assisting Dundrum Sailing Club achieve its objectives and is willing to abide by the rules of the club.

All members excepting Probationary members over the age of 18 on the 1^st January have the right to vote at General Meetings.

3.1 A candidate for membership, shall send to the Secretary a form setting out his or her name and address and any other particulars the Committee shall require and containing the signature of two full members in support as proposer and seconder together with the entrance fee and/or annual subscriptions. Persons who are candidates for membership having submitted their application form and paid the necessary fees shall be treated as members unless their election is subsequently refused in which event all fees shall be returned to them.

3.2 In the event of a person not knowing existing members the person can become a probationary member for one year at the discretion of the committee. Thereafter a decision will be made by the committee whether to permit full membership.

3.3 The Committee reserve the right to refuse an application for membership without giving any reason.

3.4 Any member may resign his or her membership by giving to the secretary notice in writing to that effect.

3.5 Every member on the joining of the Club by implication undertakes to comply with this Constitution and any refusal or neglect to do so, or any conduct which, in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the Club, shall render a member liable to expulsion by the Committee, provided that before expelling a member the committee shall call upon him or her for an explanation of their conduct and shall give him or her an opportunity of defending himself or herself or of resigning their membership.

The vote on a resolution for expulsion shall be by ballot and the resolution shall only be carried if not less than two thirds of the members of the Committee present vote in favour of the resolution.

Subscriptions

4.0 Members shall pay all rates of subscription, entrance fees or other. Charges as shall be decided upon by the members at the Annual General Meeting.

The date upon which the subscription shall become due shall be the 1^st January each year. Membership shall cease if the subscription is not paid by the 31^st May in each year unless decided by the Committee. Membership may be restored on the payment of the annual subscription.

Officers

5.0 The Officers of the Club shall be the Commodore, Chairman, Secretary, Treasurer and Officer for Sailability.

Committee

6.0 The Club shall be governed by the Committee, consisting of the Officers and Two ordinary members. The Chairman and three members of the committee shall form a quorum. The Committee shall meet at not more than two monthly intervals.

Any member excepting Probationary members over the age of 18 on the 1^st January shall be eligible for nomination as an Officer of the Club or an ordinary member of the Committee. No nomination for an Officer of the Club shall be valid unless made at a time and in form complying with regulations set out in the preliminary notice of the Annual General Meeting.

Nominations for ordinary members of the Committee may be made at the Annual General Meeting.

The Officers and two ordinary members of the Committee shall be elected at the Annual General Meeting in each year and hold office until the conclusion at the next Annual General Meeting. The Retiring Officers and Committee members shall be eligible for re-election. For Officers and ordinary members of the Committee if nominations exceed vacancies, election shall be by ballot of all members present and entitled to vote.

Any casual vacancy during the year among the Committee may be filled by the Committee. Persons may also be co-opted on to the committee due to their specific knowledge, skills or experience.

The Committee shall have the control of the finances of the Club, may enter into contracts on its behalf, control and dismiss servants and exercise all such administrative powers as may be necessary for properly carrying out the objectives of the club in accordance with this Constitution.

The Committee may from time to time make, amend and repeal Bye-laws concerning the use of the Club property, buildings, etc. and otherwise for the good rule and government of the Club. Such Bye-laws and any alteration thereof must be consistent with the Constitution.

The Committee shall be the authority in interpreting the meaning and application of the Constitution or any Bye-laws of the Club.

Annual and Special General Meetings

7.0 The Annual General Meeting of the Club shall be held before the 31^st of March in each year upon a date, time and place to be fixed by the Committee for the following purposes:-

To receive from the Committee a Report, Balance Sheet and Statement of Accounts for the preceding financial year ended 31^stMarch.
To elect Honorary members if so wished and the Officers and the ordinary members to the Committee of the Club.
To elect auditors for the current financial year.
To decide on all resolutions which may be duly submitted to the Meeting.

The Committee may at any time for special purposes call a Special General Meeting and they shall do so at any time upon the requisition in writing of any six members, stating the purposes for which the meeting is required. No business may be discussed at a Special General Meeting other than that stated in the notice convening the Meeting.

Fourteen clear days at least before any General Meeting a notice in writing of such a meeting and the business to be transacted there at shall be sent to every member entitled to vote at the meeting. Fourteen clear days at least before the Annual General Meeting a notice shall be sent to every member entitled to vote at the meeting, setting out the procedure required by the Committee for the nomination of Officers and ordinary members of the Committee and the submission of the resolutions for the consideration at the Annual General Meeting.

At all General Meetings of the Club every question affecting an alteration in these rules shall be decided by two-thirds of those members present and voting in favour of the resolution.

The quorum of a General Meeting shall be not less than 20% of the total number of the members in the Club eligible to vote except that when there is a resolution to change the Constitution the quorum shall be not less than 25% of the total number of the members in the Club eligible to vote.

Accounts

8.0 It shall be the responsibility of the Treasurer to keep a complete and accurate account of the Club’s finances, showing the financial affairs and receipts and disbursements of the Club.

8.1 At the Annual General Meeting in each year there shall be appointed a person whose duty it shall be to audit the accounts of the Club for the then current year. A copy of the audited accounts shall be issued to each member along with the notice of the Annual General Meeting. In the event of the person appointed as Auditor being unwilling or unable to act, the Committee shall appoint a substitute.

Limitation of Club Liability

9.0 Members, their guests and visitors are bound by the following Rule which shall also be exhibited in a prominent place within the Club premises:

Members of the Club, their guests or visitors may use the Club premises, and any other facilities of the Club, entirely at their own risk and impliedly accept that:

The Club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors of the Club.
The Club will not accept liability for personal injury arising out of the use of the Club’s temporary premises and any other facilities of the Club either sustained by members, their guests or visitors or caused by the said members, guests or visitors whether or not such damage or injury could have been attributed to or was occasioned by the neglect default or negligence of any of them the Officers, Committee or servants of the Club.

Child Protection and Disabled Persons Policies

10.0 The club as adopted and is committed to observing the Child Protection Policy set out in Appendix A to this Constitution and at all times members in contact and working with young people in the club shall observe the Code of Conduct set out in Appendix B to this Constitution.

The Club shall actively promote sailing by disabled people as set out in Appendix C to this Constitution, involving training, recreation and competition; and to promote the protection and preservation of health and safety therein.

Winding Up

11.0 The Club may be wound-up or dissolved by the resolution passed at a General Meeting, confirmed by the resolution at a subsequent General Meeting held not less than 21 days after the first meeting.

If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club, such institution or institutions to be determined by the members of the Club by resolution passed at a General Meeting at or before the time of the dissolution and if and so far as effect cannot be given to such provision then to some charitable object.

Appendix A

Child Protection Policy

We in Dundrum Sailing Club (“the Club”) are committed to a practice which protects children from harm. Members, instructors, coaches and volunteers/helpers in the Club accept and recognise their responsibilities under the Children (Northern Ireland) Order 1995 about safeguarding children and will endeavour to carry these out by:-

Having an awareness of the issues which cause children harm.
Adopting child protection guidelines for Members, instructors, coaches and volunteers/helpers.
Providing information about Child protection and good practice to Members, children, parents, instructors, coaches and volunteers/helpers.
Sharing information about concerns with children, parents and others who need to know.
Following carefully the procedures for the recruitment and selection of instructors, coaches, volunteers/helpers and the management of the Club.
Being involved in training.
Keeping child protection policies under regular review.
Providing information as required to the General/Management Committee of the Club and to the Royal Yachting Association (Northern Ireland Council).

Appendix B

Code of Conduct for Members, Instructors, Coaches and Volunteers/Helpers

These guidelines have been produced to help protect anyone working with young people in Dundrum Sailing Club and should be followed at all times. If you have any queries regarding these you should contact any member of the General/Management Committee or the person responsible for Child Protection.

Always be publicly open when working with the younger person. Avoid situations where you and an individual young person are completely unobserved.
If physical contact is necessary, it should be done openly. Care is needed as it is difficult to maintain hand positions when providing manual support if the younger person is constantly moving. Some parents are becoming increasingly sensitive about touching younger persons and their views should always be carefully considered.
Where possible allow parents of younger persons to take responsibility for them in changing rooms. If groups are to be supervised in changing rooms, always ensure that adults work in pairs and the gender is appropriate. If travelling to another venue is necessary, make sure that verbal (preferably written) permission is given by parents. Parents should be asked to ensure that younger persons are collected on time.
Where mixed groups of younger persons travel to another venue to represent the Club they should always be accompanied by at least one male and one female adult.
All should respect the rights and dignity and work of all and treat everyone with equality.
All should place the well-being and safety of the younger person above the development of performance. They should follow all guidelines laid down by the RYA (including the instructor/pupil ratio) and be adequately insured. Always make sure that you are working at a level commensurate with your instructor qualifications. If you are proved negligent the Club’s insurance may be invalidated.
Members working with the younger persons should hold appropriate qualifications in instructing, coaching, leadership, officiating, etc.
Adults should ensure that the activities which they direct or advocate to the age, maturity, and ability of the participant e.g. they should not break rules on suitable participation for age groups. Training activities should include clear progressions and instructors should keep a clear record of all activity undertaken, clearly planning for future activity. It is advisable to keep a record of record of activity in a book kept for that purpose.

Make sure that all participants know to inform the instructor of any injury or illness before, during or after the activity.

Adults should always promote the positive aspects of sailing and never condone rule violations, bad sportsmanship or use of prohibited substances.
Adults should consistently display high standards of personal behaviour and appearance as well as appropriate dress, language, and respect for equipment and facilities. It is not acceptable for adults responsible for younger persons to consume alcohol. Adults should never encourage younger persons to drink alcohol.
Adults should never overly criticise participants or officials judgements or use language or actions which may cause the younger person to lose self esteem or confidence.

All members must also be aware that as general rule it does not make sense to:-

Spend amounts of time alone with younger persons away from others.

Take younger persons alone on car journeys, however short.

Take younger persons to your home.

If it should arise that such situations are unavoidable they should only take place with the full knowledge of someone in charge in the Club and/or a person with parental responsibility for the younger person.

Instructors and volunteers/helpers should be aware that normal car insurance does not cover them for transporting younger persons to and from other venues.

All instructor and volunteers/helpers should try to be on time; and inform an appropriate person if ill or unable to attend an activity.

Members should NEVER!

Engage in rough physical or sexually provocative games including horseplay.

Share a room with a younger person.

Permit or engage in any form or inappropriate touching.

Permit younger persons to use inappropriate language unchallenged.

Make sexually suggestive comments to younger persons, even in fun.

Allow allegations made by a younger person to be unchallenged, unrecorded or not acted upon.

Do things of a personal nature that a younger person can do for themselves.

Agree to meet a younger person on your own.

If you accidentally hurt a younger person, or cause distress in any manner, or the younger person appears to respond in a sexual manner to your actions, or misunderstands, or misinterprets something you have done, report the incident to a colleague supported by a brief written report of the incident as soon as possible. Parents/carers should be informed of the incident.

Emergency Action/First Aid

All members, instructors and volunteers/helpers should be prepared with an action plan in the event of an emergency.

This will include:

Access to First Aid equipment.

Telephone contact if the participant is a minor.

Telephone contact to the emergency services.

All accidents, injuries and any untoward event should be recorded in the activity record book along with a witness statement if thought necessary.

An attendance book must be kept for each recognised Club activity with the presence of each participant noted appropriately. An incident book must be used to record accidents, injuries and any untoward event.

Training activities outside the usual recognised Club activities will not be covered by Club insurance if the details have not been notified in writing to the General/Management Committee in advance. It is the responsibility of the parents to check that the training activity is covered by the necessary insurance.

Appendix C – People with disabilities

The Club shall endeavour to:

Give people with disabilities instruction and training in all the skills necessary to sail properly;

Ensure safety and good practice in sailing by people with disabilities

Organise or assist in organising courses, training programmes, meetings, events and other activities consistent with the objects of the Club;

Recruit and train volunteers with relevant skills to carry out the objects of the Club;

Provide and maintain sailing craft and equipment suitable for use by and with People with disabilities;

Act as the organising body for sailing by People with disabilities on Dundrum Inner Bay;

Affiliate to other organisations with similar charitable objects;

Raise funds and invite or receive contributions by way of subscriptions, donations, bequests or otherwise from any persons whosoever, charitable organisations or corporate bodies provided that the Club shall not undertake any form of permanent trading:

Purchase, take on lease or in exchange, hire, or otherwise acquire any property or buildings and any rights and privileges for the attainment of the said objects; and

Do all such other lawful things as may be necessary for the advancement of sailing by People with disabilities.